Scholars Thesis Submittal System (STSS)



2023-2024 Undergraduate Research Scholars (URS)
Final Thesis Submission - Part 2


Part 1 Deadline: April 1, 2024 at noon

Part 2 Deadlines Vary by Student: Consult Your Thesis Reviewer


Student Instructions


  1. Submit your final thesis as a PDF to Canvas (Part 1 begins) by April 1, 2024 at 11:59 AM CT.

  2. Your thesis reviewer will contact you if your final thesis document needs corrections (Part 1 continued) and/or when it is approved.

  3. When your final thesis document is approved, your thesis reviewer will upload the document to the STSS for you.

  4. Once you are notified of your document's approval, you are responsible for logging into the STSS to verify that the correct document has been uploaded (Part 2 begins).

  5. You are also responsible for updating your information in the STSS and individually submitting your STSS profile. This includes updating your thesis title, adding keywords and an abstract, and selecting the appropriate embargo (thesis hold) choice (Part 2 continued). All of the information you enter in the STSS at this point will be available to the public once your document is released to OAKTrust.

  6. Upon completing your submission, your faculty advisor will be sent a request to review and approve the document and your overall profile (Part 2 complete).

  7. Depending on when your final thesis is graded and when your faculty advisor approves your document and STSS profile, this entire process may take between April 3 and April 28.

  8. You will receive an email from LAUNCH: UGR confirming that you have officially completed the URS thesis program.

Faculty Instructions


  1. Students submit final theses to Canvas (Part 1) by April 1, 2024 at 11:59 AM CT.

  2. Thesis reviewer reviews final thesis submitted to Canvas. Documents may be returned for corrections.

  3. When thesis reviewer approves final thesis, they will upload the document to the STSS for the student.

  4. Students are responsible for logging into the STSS to verify that the correct document has been uploaded.

  5. Students are also responsible for updating their information in the STSS and individually submitting their STSS profile. Upon student submission, faculty advisors will be sent a request to review and approve the document as well as the student's overall STSS profile (including keywords and embargo selection).

IMPORTANT REMINDERS:


  • Faculty advisors should review theses outside of both Canvas and the STSS, as their approval is expected within 48 hours (2 business days) of a student's completion of Part 2.

  • Students will submit to BOTH Canvas (Part 1) AND the STSS (Part 2).

  • Students should consult faculty advisors on the appropriate keywords to enter and embargo option to select.

  • If your faculty advisor has asked you to submit corrections to your 2022-2023 Undergraduate Research Scholars Thesis, please email us at ugr@tamu.edu to reopen your submission.

  • TEAM REQUIREMENTS: ALL team members must individually complete Part 2 of the Final Thesis Submission. We recommend that team members work on all parts of the submission process.

  • Email us at ugr@tamu.edu with any questions along the way or visit https://launch.tamu.edu/UGR/URS/FAQs for answers to common questions.



WARNING
DO NOT start a new application or delete your existing application. Select the "CONTINUE" button next to your original application.

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LAUNCH: Undergraduate Research
ugr@tamu.edu